How to Write a Press Release Article


Press releases play an important role in society today. For some, mastering this particular skill may be a great boost to their success – if you’re keen on becoming a press release pro, it’s best that you, first, understand what a press release is and what purpose it serves.

So, what’s a Press Release?

To put short, a press release is a written communication which conveys straight-to-the-point information about an event, circumstance, or any sort of happening linked to a business or organization. These writings are provided to the media via an array of means – all in the purpose of generating hype for the subject.

Two Is Better Than One

There are two basic kinds of press releases. While some are “immediate release” pieces that allows anyone to repeat the information as soon as it is made public, others may have time limits that only permit particular media sources to repeat them as soon as it is released. Only after that will it be offered to other sources such as news services or websites to be published.

Let’s Get Down to Business

Press releases are vital element of all public relations strategy. If this is nailed, it would pique the curiosity of journalists and turn out as a gateway to greater coverage on the particular announcement. Does this sound tough? Well, rest assured this isn’t rocket science and anyone can be a PR pro in time!

Dress to Impress

Just like how our first impressions matter in the world, the same applies to the writing universe – this means, you have to dress to impress! Kick off your press release with a good, attention-grabbing headline that will sure pull in journalists on the hunt for good stories. That said, be sure that it is appealing as it is accurate.

Jump Right into It

Who isn’t busy these days – between jumping from meetings to meetings to scrolling through our never-ending Instagram feeds, we are often strapped for time. With that in mind, open your press releases by getting right to the point as this will be enough for those who only read the first few sentences and scan the remaining document.

Minimize Artsy, Maximize Hard Figures

As much as your press release should be appealing, it’s more important for it to be useful. So, pack on your press release with hard numbers that provide roots to your event or announcement. Press release readers are expecting the truth so make them believe what you’re saying and it will be much more compelling.

Back to the Basics

When in doubt, use the 5W’s and H concept and you’ll never go wrong. For example:

Who is this about?

What is the news element?

When is this happening?

Where is this taking place?

Why is this important?

How is this taking place?

No Room for Grammar Slip-Ups

It’s not enough that you merely proofread your press release a couple of times; get other people around you to proofread it as well prior to it going public. It only takes one tiny mistake to dissuade a journalist or media organization from taking you seriously – you’re walking on eggshells here, so trample with care.

Give It a Dose of “Human”

Have you ever made eggs but forgot the salt? Notice how bland it tastes – well, that’s exactly how your press release would be if you skip on the real-life quotes. This is a vital source of flavour that is pretty hard to be replicated. Try to include a good quote from someone affiliated to the announcement to give it that does of human element.

Don’t Forget These Crucial Information!

The content should be hogging the spotlight but it wouldn’t matter if you forget to include the person in-charge of it or your own contact information for reporters to follow up with. Remember to include an e-mail address and phone number on the release copy, somewhere along the top of the page.

A Little More Wouldn’t Hurt

Yes, press releases should be, at best, one page long as journalists are more attracted to concise but condensed documents. However, this shouldn’t stop you from providing relevant links to the organization’s website as well as the brand itself so that prospective journalists will have easy access into learning about their mission and credibility.

A good press release will give your business the exposure you are expecting it to.

Despite the rising popularity of new and innovative platforms, a press release or PR is still an impactful method to get your message across to your audience. Making good PR is essential as you need to have the right elements to get to your target market.

The headline is crucial

The headline in your PR is extremely crucial. A poor headline will stop the journalist from reading more. Like the first 5 seconds of a YouTube ad, it determines the viewer from wanting to explore further or to stop there. To get a headline that captivates:

There are a few issues that you need to determine and that would be who your target audience is, your competitors, the market place and what makes you stand out. This will give you an indication of what makes your piece of PR so significant. Make no mistake about this, a good headline will determine the success (or failure) of your PR.

High-quality media is a must

PRs that are full of text will only get you so far. These days, everything is going digital and so must your PR. It has been found that multimedia PRs get almost 10 times more views than those boring and text-based PRs. This would be further compounded if you can add a video or two. But putting in multimedia is one thing, ensuring that your media is high quality is a totally different thing altogether. You must ensure that pictures, videos or social media content are of the highest quality possible in terms of resolution, clarity and viewability.

Integrate Search Engine Optimization

A newsroom would do your PR a lot of good. This is where you can have some form of control over your brand’s narrative. With a newsroom, you can have a central location where your contacts, media assets and news can be housed.

This can be done through various methods including a low-cost free blog platform. With this method, you can have a history of your brand activities and a repository of what others are publishing about your brand from different digital platforms. When you have this, journalists and customers would appreciate that they are able to see the truth of what you are selling and not just hear from you alone.

Move away from the boring conventional PR

It helps a lot when you design a PR that is different from the old, report-looking documents. Consider what could make your PR more exciting for your readers. You can localize your PR to the readers of a certain community based on their market and culture or even change the language to reflect a connection with them. By having several versions of your PR, journalists are able to associate better with what you are marketing.

Localizing your PR to the community’s language would also make it easier for publications and media which adopt the local language (thereby not needing to translate which could cause misinterpretations and other errors).


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